City Minutes & Documents

 

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City of Belvue

Belvue KS Regular Council Meeting

July 10^th, 2023

 

Attendance:Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Matt Barr, Brad Caudill, City Superintendent Joe Peterson, & City Clerk Denise Howard were present. Councilman Eric Linnebur was absent.

 

The Meeting was called to order at 7:01 pm.

 

The Minutes from the June 12^th Regular City Meeting were approved; Kevin Fifer made the motion to accept them, Brad Caudill seconded, and the motion passed unanimously.

 

The Superintendent updated the Council on the phone menu system and on the progress being made in bringing sewer manholes to the surface south of Onyx.

 

The Council then moved to business. Kevin Fifer made a motion of approve a bid for sewer cleaning and video by Mayer LLC. Brad Caudill seconded the motion, which passed unanimously.

 

The Council hear a proposal from City Clerk Joe Peterson to establish a multiyear utility depreciation fund to support emergency sewer and water repairs, begin saving for eventual replacements, and allow a more accurate sewer and water budget. Jenice Howard made a motion to pass Resolution 07-2023, which established the fund, while capping it at $75,000. Kevin Fifer seconded the motion, which passed unanimously on a show of hands.

 

Jenice Howard made a motion to set the Fiscal Year 2024 Revenue Neutral Rate and Budget Hearing for September 11, 2023 at 7 pm at the Belvue Fire Barn. Kevin Fifer seconded, the motion passed unanimously.

 

Kevin Fifer made a motion to get washed limestone chips for the chip and seal project from Mid State Material. Brad Caudill seconded, the motion passed unanimously.

 

Bills for the month were read; Matt Barr made a motion to pay the bills, Brad Caudill seconded, and the motion passed unanimously.

 

At 8 pm, Matt Barr made a motion to adjourn the Meeting, Kevin Fifer seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

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City of Belvue

Belvue KS Regular Council Meeting

June 12^th, 2023

 

Attendance:Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Eric Linnebur, City Superintendent Joe Peterson, & City Clerk Denise Howard were present. Councilmen Matt Barr was absent. Brad Caudill was also in attendance.

 

The Meeting was called to order at 7:02 pm.

 

The Minutes from the May 8^th Regular City Meeting were approved; Kevin Fifer made the motion to accept them, Jenice Howard seconded, and the motion passed unanimously.

 

The Superintendent updated the Council on the situation with the lagoons and his meeting with an engineer. He informed the Council that the main water valve had been maintained for the year, and that the Park swings had been installed.

 

The Council then moved to business. The derooting bid for targeted areas of the sewer system was presented by the Superintendent. Jenice Howard made a motion to accept the bid by Dukes Inc to deroot areas of identified risk. Kevin Fifer seconded, motion passed unanimously.

 

Mayor James Horak notified the Council that Kevin Jones had resigned from the Council, and nominated Brad Caudill to fulfill the remainder of Kevin Jones’ term as Councilman. Jenice Howard made a motion to accept the nomination, Kevin Fifer seconded, and the motion passed unanimously on a show of hands.

 

Bills for the month were read; Kevin Fifer made a motion to pay the bills, Eric Linnebur seconded, motion passed unanimously.

 

At 7:50 pm, Eric Linnebur made a motion to adjourn the Meeting, Kevin Fifer seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

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City of Belvue

Belvue KS Regular Council Meeting

May 8^th, 2023

 

Attendance:Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Matt Barr, City Superintendent Joe Peterson, & City Clerk Denise Howard were present. Councilmen Eric Linnebur and Kevin Jones were absent.

 

The Meeting was called to order at 7:02 pm.

 

The Minutes from the April 10^th Regular City Meeting were approved with corrections; Jenice Howard made the motion to accept them, Kevin Fifer seconded, and the motion passed unanimously.

 

Kevin Fifer made a motion to move $85,000 from the Bennington account to the Kaw Valley State Bank to cover the City expenses, particularly the work on the water tower. Jenice Howard seconded, the motion passed unanimously.

 

The Superintendent stated that the erosion control on the lagoon was about halfway complete.

 

Mrs Mumaw had a large water leak in the water meter pit. Matt Barr made the motion to forgive the amount due for the leak, and send amount for the average bill. Kevin Fifer seconded, the motion passed unanimously.

 

The Superintendent brought a quote for washed limestone chips, which is a lower dust solution for chip & sealing the roads. The Council thought the bid was too expensive, and asked the Superintendent to speak with St Marys about their road sealing process.

 

Kevin Fifer brought up the property at 409 Broadway, which needs a cleanup and which is becoming a health and safety concern. He asked that a lawyer be contacted to draft a letter, that previous correspondence be collected, and that photos be taken. After further discussion, the property at 116 Jeanette was also added, and letters were to be sent to the property owners as well. Kevin Fifer made the motion to go ahead with the process, Matt Barr seconded, the motion passed unanimously.

 

The Bills for the month were read, after which Matt Barr made a motion to pay the bills. Kevin Fifer seconded, the motion passed unanimously.

 

At 8:25 pm, Jenice Howard made the motion to adjourn the Meeting, Matt Barr seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

  

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City of Belvue

Belvue KS Regular Council Meeting

April 10^th, 2023

 

Attendance:Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Kevin Jones, City Superintendent Joe Peterson, & City Clerk Denise Howard were present. Councilmen Eric Linnebur and Matt Barr were absent.

 

The Meeting was called to order at 7:07 pm.

 

The Minutes from the February 13^th Regular City Meeting and the March 16^th Emergency Bill Pay Meeting were approved; Kevin Fifer made the motion to accept them, Kevin Jones seconded, and the motion passed unanimously.

 

City Clerk Denise Howard brought the issue of check overdrafts for utility payments to the Council’s attention. After discussion, the Council opted to look at options for including a “per account overdraft in a specific time frame” language for the City of Belvue.

 

The City Superintendent Joe Peterson passed his wastewater examination and now has his operator’s license. Jenice Howard made a motion for pay him $300 a month for being licensed as the City’s wastewater operator. Kevin Fifer seconded the motion, which passed unanimously.

 

The issue of the Park toilets came up. The one of the current toilets leaks from the seals, the other has a cracked bowl. The Council stated this falls within the Mayor’s discretionary spending, and to get new toilets.

 

Discussion moved to chip and seal projects. Jenice Howard made the motion to accept Mid America Road Builders quote for the project, Kevin Jones seconded, the motion passed unanimously. The Council tasked the Superintendent with finding a ‘low dust’ option for the roads this year.

 

Kevin Jones made the motion to purchase 200 tons of rock from Bayer Quarries to repair erosion damage at the lagoon, with Joe Crow Trucking acting as haulier. Kevin Fifer seconded, the motion passed unanimously.

 

The quote for sewer line derooting was tabled until the Superintendent could identify priority areas and re present the updated quote.

 

The quote for targeted sewer main cleaning was likewise tabled until the derooting is completed.

 

The City accepted the bid for mowing presented by Guy on a Tractor. Kevin Fifer made the motion to accept, Kevin Jones seconded, the motion passed unanimously.

 

The Council asked the Superintendent to separate the street signs bid into signs that aren’t there and need to be installed, and those needing replacement. They would like to ensure the font on the new signs match with existing signs, and will circle back to the issue at a later date.

 

Quotes for a replacement for the rock climbing wall at the Park were tabled pending new ideas.

Jenice Howard made a motion to replace the main water meter external battery pack. Kevin Fifer seconded, the motion passed unanimously.

 

Kevin Jones made a motion to grant a $10 utility credit to anyone who qualifies and is willing to take a lead and copper sample. Jenice Howard seconded, the motion passed unanimously.

 

The County offered up to $500 for Parks and Recreation spending. Jenice Howard made a motion to accept and use the money to replace the current swings at the Park, which are cracking. Kevin Fifer seconded the motion, which passed unanimously.

 

The Bills for the month were read, after which Kevin Fifer made a motion to pay the bills. Kevin Jones seconded, the motion passed unanimously.

 

At 9:22 pm, Jenice Howard made the motion to adjourn the Meeting, Kevin Fifer seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Emergency Bill Pay Meeting

March 16^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Eric Linnebur, City Superintendent Joe Peterson, & City Clerk Denise Howard were present. Councilmen Kevin Jones and Matt Barr were absent.

 

The Meeting was called to order at 5:31 pm.

 

The Council discussed the quote from Elliott Insurance for the City’s coverage in 2023. Kevin Fifer made a motion to accept the bid. Jenice Howard seconded, the motion passed unanimously.

 

The Bills for the month were read, after which Eric Linnebur made a motion to pay the bills. Kevin Fifer seconded, the motion passed unanimously.

 

At 5:51 pm, Kevin Fifer made the motion to adjourn the Meeting, Eric Linnebur seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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The March 13th Regular Council Meeting was cancelled due to illness and a lack of a quorum.

 

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City of Belvue

Belvue KS Regular Council Meeting

February 13^th, 2023

 

Attendance:Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Eric Linnebur, Matt Barr, City Superintendent Joe Peterson, & City Clerk Denise Howard were present. Councilman Kevin Jones was absent.

 

The Meeting was called to order at 7:03 pm.

 

The Minutes from the January 9^th City Meeting were approved; Kevin Fifer made the motion to accept them, Matt Barr seconded, and the motion passed unanimously.

 

The City Superintendent asked about getting rock to fill in several eroded spots along the lagoons. The Council asked him to obtain quotes and bring it up at the next Meeting.

 

The Council congratulates the Superintendent on getting his water operator’s license. Jenice Howard made the motion to raise his pay by $200 month for providing the license, as per previous agreement. Eric Linnebur seconded, the motion passed unanimously.

 

Discussion moved to debt collection. Eric Linnebur made a motion to accept Midwest Fidelity Service for debt collection on long outstanding utility bills. Kevin Fifer seconded, the motion passed unanimously.

 

Jenice Howard made a motion to allot $6,400 to DC&B and USA BlueBook for plumbing supplies for the City, consisting of meters, meter pits, aantennas, meter loops, valve boxes and cover, and other necessities. Eric Linnebur seconded, the motion passed unanimously.

 

Eric Linnebur made a motion to approve of an additional 50 utility accounts, and to pay the yearly renewal fee to Jayhawk Utility for $850 for utility billing software. Matt Barr seconded the motion, which passed unanimously.

 

Fire Barn usage was discussed, the consensus being to have the Clerks make a form and checklist for anyone wishing to use the Fire Barn for events or sales to fill out.

 

After reviewing various online phone systems for a menu with forwarding options, Eric Linnebur made a motion to accept Grasshopper for $28/mo for the City’s phone needs. Kevin Fifer seconded the motion, which passed unanimously.

 

To make scheduling the ball diamond easier, Jenice Howard made a motion to utilize SignupGenius, a scheduling app, on a monthly basis for March-June. Eric Linnebur seconded the motion, which passed unanimously.

 

The Bills for the month were read, after which Kevin Fifer made a motion to pay the bills. Matt Barr seconded, the motion passed unanimously.

 

At 8:47 pm, Kevin Fifer made the motion to adjourn the Meeting, Matt Barr seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

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City of Belvue

Belvue KS Regular Council Meeting

January 9^th, 2023

 

Attendance:Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Kevin Jones, Eric Linnebur, Matt Barr, City Superintendent Joe Peterson, & City Clerk Denise Howard were present.

 

The Meeting was called to order at 7:04 pm.

 

The Minutes from the December 12^th City Meeting were approved; Kevin Fifer made the motion to accept them, Jenice Howard seconded, and the motion passed unanimously.

 

The City Superintendent brought up the idea of obtaining a phone menu that could route calls to a cell phone for more timely responses to utility emergencies. Kevin Jones suggested using an online service like TalkRoute, the Council asked that the Superintendent research and report his findings at the Feb. 13^th Meeting.

 

Discussion moved to the usage of the Ball Diamond at the City Park. Previously, usage was scheduled by contacting the City Clerk, who would add the dates and times desired to a calendar. Due to increased demand, the current system doesn’t allow the flexibility needed. The Council asked for more research on an app that would allow online scheduling with reminders and scheduled start dates.

 

The Council then moved on to the Noble alley relocation north of Highway 24. Jenice Howard made a motion to accept a plat as presented by Force Surveying on behalf of Ag Partners Co-op that would relocate the current Noble alley from north of the apartments to the railroad tracks. The north part of the current alley will be vacated, and a new alley will intersect Broadway and the current alley to the north of the apartment building. Kevin Fifer seconded, the motion passed unanimously on a show of hands.

 

The Bills for the month were read, after which Kevin Fifer made a motion to pay the bills. Kevin Jones seconded, the motion passed unanimously.

 

At 8:09 pm, Matt Barr made the motion to adjourn the Meeting, Eric Linnebur seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting

December 12^th, 2022

 

Attendance:Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Kevin Jones, and City Superintendent Joe Peterson were present. Councilmen Eric Linnebur and Matt Barr, as well as City Clerk Denise Howard, were absent.

 

The Meeting was called to order at 7:03 pm.

 

The Minutes from the November 14^th City Meeting were approved; Kevin Fifer made the motion to accept them, Kevin Jones seconded, and the motion passed unanimously.

 

Mr Joe Syrokosz attended the Meeting to request that the five water meters at his rental property be reduced to four as per the original agreement with the City. After discussion, the Council agreed to honor the original arrangement.

 

The Council then moved on to business. Mr and Mrs Dennis Dillon and Nathan Schleif attended the Meeting to update the Council with information related to their request for a building permit. After discussions on zoning, location, and foundations, Kevin Fifer made a motion to approve the building permit. Jenice Howard seconded, the motion passed unanimously.

 

City Superintendent Joe Peterson presented the Council with the new City of Belvue security magnets, the new anti vandalism signs that will be placed at the Park, and updated them on the progress of the yearly newsletter. The Council asked to be emailed the letter for review before it was sent out.

 

Discussion moved to security. Councilman Kevin Jones gave a technical update, and an overall picture of short term goals.

 

The Bills for the month were read, after which Kevin Fifer made a motion to pay the bills. Kevin Jones seconded, the motion passed unanimously.

 

At 9:07 pm, Kevin Fifer made the motion to adjourn the Meeting, Jenice Howard seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting & Flood Plain Hearing

November 14^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Eric Linnebur, Matt Barr, City Superintendent Joe Peterson, and City Clerk Denise Howard were present. Councilman Kevin Jones was absent.

 

The Meeting was called to order at 7:00 pm.

 

The Minutes from the October 10^th City Meeting were approved; Matt Barr made the motion to accept them, Kevin Fifer seconded, and the motion passed unanimously.

 

City Clerk Denise Howard gave an update on KanPay, an online payment processor owned by the State that would allow the City to receive utility payments online. The Council will have a work session to sift through the details in the paperwork.

 

City Superintendent Joe Peterson brought the Council up to date on the KDHE inspection of water and sewer paperwork and facilities. While several minor deficiencies were noted with the paperwork, the State was happy with the progress being made.

 

The Council then moved on to business. The subject of a building permit for Dennis Dillon was brought up, and the City’s utility policy as regards what the City provides in case of utility hookups. The intent of the policy was to provide a meter, meter pit, antenna, and cover at no cost for in-town connections, but the wording could be interpreted to mean the City would pay for the cost of tapping the mains. The Council recommended a work session to clarify the wording of the policy.

 

Mr Joe Syrokosz asked to have a water meter eliminated at his rental property. He was unable to attend the Meeting, so after discussion, it was decided to table the matter until he could attend to answer questions.

 

The Flood Plain Ordinance, 11-2022, was brought up. After asking for comments from the citizens attending, Eric Linnebur made a motion to accept the adoption of the ordinance as Article 9 of Zoning, replacing the previous Article 9, which dealt with flood zones. Matt Barr seconded, the motion passed unanimously on a show of hands.

 

The Council then entered Executive session for 15 minutes, Matt Barr making the motion, with Kevin Fifer seconding.

 

At the close of the executive session, Eric Linnebur made the motion to approve an 8% cost of living adjustment to the City employees wages. Kevin Fifer seconded, the motion passed unanimously. City Superintendent Joe Peterson’s salary also reflects a 33 ½ hour work week, instead of the 23 hours previously estimated.

 

The Bills for the month were read, after which Eric Linnebur made a motion to pay the bills. Kevin Fifer seconded, the motion passed unanimously.

 

At 8:59 pm, Eric Linnebur made the motion to adjourn the Meeting, Kevin Fifer seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting

October 10^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Kevin Jones, Matt Barr, City Superintendent Joe Peterson, and City Clerk Denise Howard were present. Councilman Eric Linnebur was absent.

 

The Meeting was called to order at 7:01 pm.

 

The Minutes from the September 12^th City Meeting were approved; Kevin Fifer made the motion to accept them, Jenice Howard seconded, and the motion passed unanimously.

 

Mr Dillon asked for a building permit for 106 Kaycee. After discussion, it was determined that the details were lacking, so no permit was issued until such time as house placement is worked out.

 

Loretta Lopez asked about the possibility of having a rental on her property at some future time. The Council believed it could be possible, but asked her to come back when she decides what she would like to do.

 

City Clerk Joe Peterson asked the Council for permission to transfer certain security expenditures from the General Fund to the Capital Improvement Fund. The Council decided to do so, with up an additional $2500 in new expenditures authorized for the year, $1000 of which was to be paid to Kevin Jones for programming and setup. Jenice Howard made the motion for the transfer, Kevin Fifer seconded, and the motion passed unanimously, with Kevin Jones abstaining.

 

The Bills for the month were read, after which Matt Barr made a motion to pay the bills. Kevin Fifer seconded, the motion passed unanimously.

 

At 8:38 pm, Matt Barr made the motion to adjourn the Meeting, Kevin Fifer seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting

September 12^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Kevin Jones, Eric Linnebur, City Superintendent Joe Peterson, and City Clerk Denise Howard were present. Councilman Matt Barr was absent.

 

The Meeting was called to order at 7:19 pm.

 

The Minutes from the August 8^th City Meeting were approved; Kevin Fifer made the motion to accept them, Jenice Howard seconded, and the motion passed unanimously.

 

The Council then moved on to the Fiscal Year 2023 Revenue Neutral Hearing and Budget. Kevin Fifer made a motion to exceed the Revenue Neutral Rate, Kevin Jones seconded, and the motion passed unanimously on a show of hands. The Budget was then unanimously passed on a show of hands, Kevin Fifer motioning to approve, Eric Linnebur seconding the motion.

 

The Council then approved a building permit with a variance for a setback shorter than 25 ft. at 117 Olive, allowing the house to line up with existing residences on the street. Jenice Howard made the motion to approve the permit with a variance, Kevin Fifer seconded, the motion passed unanimously.

 

The Council was updated by City Clerk Denise Howard and Councilman Kevin Jones on Kan Pay, an online portal that would allow residents to pay for utilities on line. After discussion, Kevin Fifer made a motion to set the City up with Kan Pay online, while leaving the discussion about allowing a card reader at the office for a later time. Eric Linnebur seconded, the motion passed unanimously.

 

City Superintendent Joe Peterson asked for permission to order a hydrant meter and gate valve for $932.70 to help keep track of water for the State reports when exercising hydrants, and for bulk water sales. Kevin Fifer made a motion to approve the procuration, Kevin Jones seconded, and the motion passed unanimously.

 

The Bills for the month were read, after which Eric Linnebur made a motion to pay the bills. Kevin Jones seconded, the motion passed unanimously.

 

At 8:56 pm, Eric Linnebur made the motion to adjourn the Meeting, Kevin Jones seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting

August 8^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Kevin Jones, Matt Barr, City Superintendent Joe Peterson, and City Clerk Denise Howard were present. Councilman Eric Linnebur was absent.

 

The Meeting was called to order at 7:04 pm.

 

The City Minutes from the July 11^th City Meeting were approved; Jenice Howard made the motion to accept them, Kevin Fifer seconded, and the motion passed unanimously.

 

The Council members heard a proposal from Weston Moody, who wanted to buy the ball diamond. The Council turned down the proposal, but decided to inaugurate a new sign up system that would open park usage a week in advance.

 

After bank account balance updates, Jenice Howard made a motion to transfer $80,000 from the Bennington account to the Kaw Valley checking account to cover expenditures until the end of the year. Kevin Fifer seconded the motion, which passed unanimously on a show of hands.

 

The Council then discussed amending the water policy, but decided to enforce it more aggressively, telling the City Clerk to obtain a rubber stamp informing delinquent customers of the date the water would be shut off.

 

Discussion then moved the Flood Plain Ordinance, as required by FEMA for participation in the NFIP. After short review, it was decided to set up a work session for review of the Ordinance.

 

Councilman Kevin Jones gave an update on the security situation in town. A solar generator has been assembled, and the project is ready for the pole to be installed at the burn site.

 

The Bills for the month were read, after which Kevin Fifer made a motion to pay the bills. Matt Barr seconded, the motion passed unanimously.

 

At 9:15, Matt Barr made the motion to adjourn the Meeting, Kevin Jones seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting

July 11^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Kevin Jones, Eric Linnebur, Matt Barr, City Superintendent Joe Peterson, and City Clerk Denise Howard were present.

 

The Meeting was called to order at 7:02 pm.

 

The City Minutes from the June 13^th City Meeting were approved; Eric Linebur made the motion to accept them, Kevin Fifer seconded, and the motion passed unanimously.

 

The Council members heard a proposal from a group of coaches who use the ball diamond to take over maintenance, upkeep, and scheduling at the City Park. No action was taken at this time.

 

The Council reviewed the proposed budget for FY2023. After discussion, Matt Barr made a motion to accept exceeding the revenue neutral rate and publishing the proposed budget hearing and revenue neutral hearing date and time. Eric Linnebur seconded the motion, which passed unanimously on a show of hands.

 

Business moved to chip and seal bids. Kevin Fifer made a motion to accept Mid American Road Builders bid of $35,508.55 for chip and seal on the roads on the south side of town. Matt Barr seconded the motion, which passed unanimously on a show of hands.

 

A bid by Maguire Iron for water tower wash down inspection and patch on the wet interior, upgrades and paint on the dry interior, was then reviewed. Eric Linnebur made a motion to accept the bid, Kevin Jones seconded, the motion passed on a unanimous show of hands.

 

There was a discussion on procuring poles and cameras for the City security system. Matt Barr made a motion to allow up to $3,000 for security this year, with cameras installed at the burn pile first to prevent unauthorized dumping. Eric Linnebur seconded the motion, which passed unanimously.

 

Discussion then moved to the water and sewer rates. City Superintendent Joe Peterson presented maps of sewer work needing to be done, and explained the situation of the negative sewer budget. After discussion, Jenice Howard made a motion to raise the sewer flat rate by $4, and pass on the price increase the City received from Rural Water of $.50 per thousand gallon of usage. Eric Linnebur seconded, motion passed unanimously on a hand vote. The average bill is expected to rise $7.50 per month.

 

The Bills for the month were read, after which Eric Linnebur made a motion to pay the bills. Kevin Fifer seconded, the motion passed unanimously.

 

At 8:37, Kevin Fifer made the motion to adjourn the Meeting, Eric Linnebur seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting

June 13^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Kevin Jones, Eric Linnebur, Matt Barr, City Superintendent Joe Peterson, and City Clerk Denise Howard were present.

 

The Meeting was called to order at 7:03 pm.

 

The City Minutes from the May 9^th City Meeting were approved; Matt Barr made the motion to accept them, Kevin Fifer seconded, and the motion passed unanimously.

 

There was a brief update by the City Clerks on progress made setting up a meeting with Kendall McVey, a lawyer, and the timeline of the budget and meetings with the accountant.

 

Discussion moved to the condition of the alleys. Jenice Howard made the motion to obtain gravel to re- gravel the Jeanette, Paschall, and Olive St alleys, the cost not to exceed $5000. Eric Linnebur seconded, the motion passed unanimously.

 

The City Superintendent updated the Council that he had sent out bid requests for the chip & seal project to two companies, but had received a bid from just one. The same situation had occurred with the water tower project. The Council asked him to continue to try contacting the non-bidding companies.

 

Councilman Kevin Jones that spoke about the progress he made on pricing the cameras and network supplies for the boat ramp, burn pile, and park. He thought the total should be close to $2500.

 

The Onyx Collection requested a building permit for a new warehouse to the south of the current location. After discussion, Kevin Jones made the motion to grant the permit. Kevin Fifer seconded, motion passed unanimously on a show of hands. The Superintendent was asked to request that any exterior lighting installed would be shielded.

 

The Bills for the month were read, after which Jenice Howard made a motion to pay the bills. Eric Linnebur seconded, the motion passed unanimously.

 

At 8:37, Eric Linnebur made the motion to adjourn the Meeting, Kevin Jones seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

 

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City of Belvue

Belvue KS Regular Council Meeting

May 9^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Eric Linnebur, Jenice Howard, Matt Barr, City Superintendent Joe Peterson, and City Clerk Denise Howard were present. Councilman Kevin Jones was absent.

 

The Meeting was called to order at 7:04 pm.

 

The City Minutes from the April 11^th City Meeting were approved; Jenice Howard made the motion to accept them as written, Eric Linnebur seconded, and the motion passed unanimously.

 

There was a brief update from City Clerk Denise Howard regarding delinquent utility bills and the current process of using registered mail, which is costly, and often inefficient. After discussion, Eric Linnebur made the motion to amend the City of Belvue Utility Policy to make registered postage in the mailing of delinquency notices optional, at the discretion of the City Council and Clerks. Kevin Fifer seconded, the motion passed unanimously.

 

The City Superintendent notified the Council that he had requested bids for chip & seal from Circle C Paving and Mid America Road Builders. Requests for updated bids on water tower maintenance and upgrades were also sent out.

 

The cleanup after the tornado was complete on streets and City property, with the exception of the roof repair of the former water treatment building.

 

The City Council then moved on to business. Matt Barr made a motion to accept a bid for mowing City properties by Guy on a Tractor. Kevin Fifer seconded the motion, which passed unanimously.

 

Due to a recent spate of vacations and storm damage repair, discussion moved to account signatories and emergency spending limits. The Council reviewed, amended, and passed Resolution 04-2022, the City of Belvue Financial Policy, to clarify emergency and discretionary spending limits, when emergency meetings should be called, and account signatories. Jenice Howard made the motion to accept, Eric Linnebur seconded, and the motion passed unanimously on a show of hands.

 

The Bills for the month were read, after which Eric Linnebur made a motion to pay the bills. Kevin Fifer seconded, the motion passed unanimously.

 

At 8:28 pm, Matt Barr made the motion to adjourn the Meeting, Eric Linnebur seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

 

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City of Belvue

Belvue KS Regular Council Meeting

April 11^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Kevin Jones, City Superintendent Joe Peterson, and City Clerk Denise Howard were present. Councilmen Eric Linnebur and Matt Barr were absent.

 

The Meeting was called to order at 7:14 pm.

 

The City Minutes from the March 14^th City Meeting were approved; Kevin Fifer made the motion to accept them, Jenice Howard seconded, and the motion passed unanimously.

 

There was a brief update by the City Superintendent on current projects, then the Meeting moved to business.

 

The Onyx Collection petitioned for an area south of the current factory to be annexed into the City. After discussion about future plans, development, and City infrastructure, Kevin Fifer made the motion to annex the 15.4 acres into the City. Kevin Jones seconded the motion, which passed unanimously on a show of hands.

 

The City Superintendent then presented bids on upgrading the door of the Fire Barn with a panic bar, that would add security, allow exit without needing a key, and keep the door shut in windy conditions without having to lock it. The Council decided that it was a better value to keep the existing door and replace hardware for $1193, as quoted by D. H. Pace. Kevin Fifer made the motion to accept the bid, Jenice Howard seconded, and the motion passed unanimously.

 

The City Superintendent then presented a bid for mowing by Sunbyrne LLC. The Council asked the Superintendent to get a competing bid. After further discussion, Kevin Fifer made the motion to provide up to $1200 for mowing before the next Meeting with the current company. Kevin Jones seconded, motion passed unanimously.

 

The Bills for the month were read, after which Kevin Fifer made a motion to pay the bills. Jenice Howard seconded, the motion passed unanimously.

 

At 9:53, Kevin Fifer made the motion to adjourn the Meeting, Kevin Jones seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting

March 14^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Eric Linnebur, Matt Barr and Kevin Jones were present. City Clerk Denise Howard and City Clerk & Superintendent Joe Peterson were present.

 

The Meeting was called to order at 7:11 pm.

 

The Minutes from the February 14^th Regular Meeting were reviewed, and Eric Linnebur made the motion to accept them. Kevin Fifer seconded the motion, which was approved unanimously.

 

The City Superintendent Joe Peterson updated the Council on the progress of the sewer manhole search on the north side of town, that some of the tools for the City shop had come in and were inventoried, and that he would be in Wichita for the Kansas Rural Water Meeting, which had classes he needed to attend. Kevin Jones and Kevin Fifer volunteered to do daily checks while he was gone.

 

The Council then moved to business. The City insurance policy underwritten by Berkshire Hathaway was expiring, and they were leaving the municipal market, but Elliott Insurance had a quote on a new policy with EMC. Kevin Fifer made a motion to pay the insurance for the year with EMC, the total not to exceed $10,000. Matt Barr seconded, the motion carried unanimously.

 

Discussion moved to renewing the franchise agreement with Kansas Gas. After reviewing the numbers, Jenice Howard made the motion to accept the franchise agreement with the 5% rate unchanged from the previous agreement. Kevin Jones seconded the motion, which passed unanimously.

 

The City Superintendent brought up purchasing a job box for security for the City’s tools, and presented several options. After discussion, Eric Linnebur made the motion to purchase the Cat box for $1259. Kevin Fifer seconded, the motion passed unanimously.

 

Adding security screens over the windows of the concession stand at the City Park was discussed, the City Superintendent had a bid for $1200 apiece. This was considered too expensive, so the Council is looking at less expensive options.

 

The bills for the month were read, Kevin Fifer made the motion to pay them, with Matt Barr seconding. Motion passed unanimously.

 

At 9:47, Matt Barr made the motion to adjourn, which Kevin Fifer seconded, and it passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

+

 

City of Belvue

Belvue KS Regular Council Meeting

February 14^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Eric Linnebur, and Kevin Jones were present. Council Member Matt Barr was absent. City Clerk Denise Howard and City Clerk & Superintendent Joe Peterson were present.

 

The Meeting was called to order at 7:12 pm.

 

The Minutes from the December 13^th Regular Meeting were reviewed, and Eric Linnebur made the motion to accept them. Jenice Howard seconded the motion, which was approved unanimously.

 

The City Superintendent Joe Peterson informed the Council that an inventory list of tools and supplies in the City’s possession was complete, with most of the inventoried items marked as

City property.

 

Discussion then moved to the question of security cameras at strategic locations to alleviate theft and property damage to the City. Quotes are forthcoming, the Council will review them as soon as possible.

 

The lift station will be inspected by Hickman Environmental and a list of spare parts updated.

 

The Council then took up the question of the Evergy franchise agreement with the City, set to expire in June. After review, they agreed it was best to leave the present rate of 3% on electrical sales in the City unchanged. Jenice Howard made a motion to accept the new franchise agreement at the present rate for 20 years, the City being allowed to ask for a review every 5 years. Eric Linnebur seconded, and the motion passed unanimously as Ordinance 01-2022.

 

The Superintendent asked the City Council for permission to buy additional tools needed to do his job. Kevin Jones made the motion to purchase a ferrous metal detector for finding utility manholes and valves, and other various tools, the total cost to be under $2200. Kevin Fifer seconded, and the motion passed unanimously.

 

The possibility of the City starting a civil suit was discussed, based on Judge Elder’s recommendation at the recent sentencing of former City Clerk, Kim Fitzgerald. The consensus was to consult a lawyer before voting whether or not to pursue this option.

 

Mayor James Horak, speaking on behalf of the Fire Department, brought up the possibility of improvements to the Fire Barn community room. Discussion ensued around the idea of replacing the round tables with rectangular tables, and upgrading to a larger, wall mounted flat screen. It would improve seating at the City Meetings, give the possibility of connecting a laptop for viewing photographs, emails, and inspection reports, and the Fire Department would be able to use the room for training sessions. Eric Linnebur made the motion to procure a flat screen TV, a surge protector, and tables, contingent on the Fire Department paying for half, the cost to the City not to exceed $1500. Kevin Fifer seconded, and the measure passed unanimously.

 

The bills for the month were read, Kevin Fifer made the motion to pay them, with Jenice Howard seconding. Motion passed unanimously.

 

At 9:24, Kevin Fifer made the motion to adjourn, which Jenice Howard seconded, and it passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting

January 10^th, 2022

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Eric Linnebur, and Matt Barr were present. Council Member John Zapp was absent. City Clerk Denise Howard and City Clerk & Superintendent Joe Peterson were present.

 

The Meeting was called to order at 7:01 pm.

 

The Minutes from the December 13^th Regular Meeting were read, and Eric Linnebur made the motion to accept them with slight amendments. Matt Barr seconded the motion, which was approved unanimously.

 

The City Superintendent Joe Peterson spoke of Onyx’s interest in trading natural stone for the concrete barriers at the Park. The consensus was that as long as the final result was aesthetically pleasing, it was fine. Jenice Howard made the motion to trade the concrete barriers for natural stone for the barriers. Kevin Fifer seconded, the motion passed unanimously. The City Superintendent was asked to look into it as weather permits.

 

City Clerk Joe Peterson informed the Council that Berkshire Hathaway, the underwriter for the City insurance, was leaving the market, and would not renew the insurance in April. The insurance agent is getting quotes for other underwriters.

 

Brandon Channel from Ag Partners Co-op spoke of plans for the property, and submitted plans to obtain a building permit for a new machine shop. The Council reviewed the plans. Matt Barr made a motion to approve the building permit, contingent on a modification to the concrete approach on the east side of the building, and the Co-op adding an alley to the north of the apartments, connecting Noble alley and Broadway St at the time they begin dirt work. Kevin Fifer seconded, and the motion passed unanimously on a show of hands. The Clerk was instructed to compose a letter of understanding for a signature, and the Co-op was asked to submit plans with a modified approach.

 

The bills for the month were read, Kevin Fifer made the motion to pay them, with Eric Linnebur seconding. Motion passed unanimously.

 

Councilman John Zapp submitted a written letter of resignation from the Council, citing personal and family reasons. The Council accepted his resignation. Mayor James Horak nominated Kevin Jones, attending, to succeed John Zapp for the remainder of his term. Matt Barr made the motion to accept the nomination of Kevin Jones, Jenice Howard seconded, and the motion passed unanimously on a show of hands. The Oath of Office was administered by Mayor James Horak.

 

The cost of living adjustment, brought up at the last City Meeting, was spoken of again. Based on two cost of living indices, it was determined that the cost of living rose 4-7% last year. Jenice Howard made a motion to give the City employees a 7% increase in wage to account for inflation. Matt Barr seconded the motion, which passed unanimously on a show of hands.

 

The Regular City Council Meeting for February 14^th was moved from 7:00pm to 6:30pm.

At 9:07, Eric Linnebur made the motion to adjourn, which Kevin Fifer seconded, and it passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting

December 13^th, 2021

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, John Zapp, and acting City Superintendent Joe Peterson were present. Council Members Eric Linnebur and Matt Barr were absent. City Clerks Denise Howard and Joe Peterson were present.

 

The Meeting was called to order at 7:13 pm.

 

The Minutes from the November 8^th Regular Meeting were read, and Kevin Fifer making the motion to accept them without changes. Jenice Howard seconded the motion, which was approved unanimously.

 

The City Superintendent, Joe Peterson, gave a brief update on the tool situation at the City Shop. He was encouraged to get the tools he needs for the job. The situation of the leaking water meter at 201 Noble was discussed, and the Superintendent was asked to follow up with Bill’s Plumbing.

 

Moving on to City business, the trash pickup was discussed, with Kevin Fifer making the motion to go with Tri-County as A1 appears defunct. John Zapp seconded the motion, which passed unanimously.

 

A proof of the mailer regarding the upcoming hearing related to a former employee taking public funds was shown to the Council. The City Clerk was asked to send it to Mr Jake Pugh as soon as possible, once approved by him, John Zapp made the motion to send out the notice of legal action with Kim Fitzgerald. Jenice Howard seconded, the motion passed unanimously.

 

A proposition was floated to trade the Co-op the part north part of Noble alley for property for a new alley to the north of the apartment between the alley and Broadway. The Clerk was asked to have Pugh & Pugh start drafting paperwork, as well as for the petition for the abandonment of the alley at the end of 6^th St. on the northeast side of town. Discussion on both topics was moved to the next City Meeting.

 

Mayor James Horak asked for a building permit to add on to his garage for an office, and onto his shop for a compressor lean to. Jenice Howard made the motion to approve, Kevin Fifer seconded, and the motion passed unanimously.

 

The Clerk reported that the City Superintendent position had one applicant, Joe Peterson. Discussion ensued on pay, and whether to salary the City Clerk position. It was decided City Clerk Denise Howard would continue to be paid hourly, but City Clerk and Superintendent Joe Peterson would be salaried for both positions due to job overlap. John Zapp made the motion to pay Joe Peterson $2500 per month for both positions, with a $500 per month bonus once he has his sewer and water operator certifications.

 

The Council spoke briefly about security cameras and lights in the City to improve security, and allow remote checking on sewer and water infrastructure. It was decided to discuss this further at a later date.

 

Kevin Fifer made the motion to pay the bills for the month, Jenice Howard seconded, and the motion passed unanimously.

 

At 9:41pm the Meeting came to an end for lack of a quorum.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

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City of Belvue

Belvue KS Regular Council Meeting

November 8^th, 2021

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, John Zapp, and City Superintendent Brad Caudill present. Council Members Eric Linnebur and Matt Barr were absent. City Clerks Denise Howard and Joe Peterson were present.

 

The Meeting was called to order at 7:01 pm.

 

The Minutes from the October 11^th Regular Meeting were read, and Kevin Fifer making the motion to accept them without changes. John Zapp seconded the motion, which was approved unanimously.

 

The City Superintendent, Brad Caudill, then gave a brief update on the Park, which was been winterized, and on the meter situation, of which the problem meters from last year have been checked and insulated. He has not heard from the Co-op’s contractor regarding the sewer line being dug up and capped at the properties that have been torn down. Councilman John Zapp mentioned that his meter may be leaking, the Superintendent will look into it.

 

City Clerk Joe Peterson mentioned that there were six outstandingly delinquent utility accounts that needed attention this month, one of which is known to be someone who moved out of town. Detailed discussion was moved to the executive session.

 

The Council heard from Des Prockish, guardian of Delbert Prockish, who owns the property at 117 Olive St. Due to a computer error in the City utility system, no bills were sent out in over a year, and when the error was caught, the bill was enormously expensive. Mrs. Prockish stated that Delbert was in a nursing home, on a fixed income, and was unable to pay the bill; she was disturbed and upset by the fact that the bill had not been sent, and thought she ought not be responsible for the usage by the evicted tenants whom it took legal action to dislodge. The Council discussed the amount owed and the wherefore of the non-billing, then decided to discuss it at length in executive session.

 

Next, City Clerk Joe Peterson asked if it was possible to move back the proposed addition of speed limit signs and the replacement of certain other signs in town into Fiscal Year 2022, which would not only provide better weather, but ensure the City stays within budget for 2021.

 

The Council then heard from Mr & Mrs Pardue at 602 Broadway, who requested a building permit to replace a porch on the front of the house with an addition roughly the same size. John Zapp made the motion to approve the building permit for the addition at 602 Broadway. Jenice Howard seconded, and the motion passed unanimously.

 

The City Clerk was asked to compose a help wanted advertisement to find a replacement for City Superintendent Brad Caudill, who will be leaving his position November 30^th. The Clerk will email it to Councilmembers, and subject to their approval, is authorized to place the advertisement in the Wamego Times. Kevin Fifer made the motion to put the ad in the Times, Jenice Howard seconded, the motion passed unanimously.

 

The City has had some problems recently, due to A-1 Trash Service not picking up in a timely manner. The Clerk was instructed to get quotes from Waste Management and Tri County to pick up the City trash from the Park, the Boat Ramp, and the dumpster behind the Fire Barn, in view that although they might be more expensive, at least they offer a timely service. Kevin Fifer made the motion to switch trash companies, the price not to exceed $1000. John Zapp seconded the motion, the motion passed unanimously.

 

Councilman John Zapp made a motion to enter executive session for 20 minutes, Kevin Fifer seconded, and the motion passed unanimously. At 8:14 pm, the Council exited executive session, whereupon Kevin Fifer made a motion to reenter executive session until 8:30 pm. Jenice Howard seconded the motion, which passed unanimously. At the end of the executive session, John Zapp made the motion to vacate the utilities bill for 117 Olive St, as requested by Des Prockish, guardian of Delbert Prockish, due to a water system error in the computer; the meter will be pulled from the property and will need to be reinstated in accordance with the City of Belvue Utility Policy; and utilities service will not be provided in the City of Belvue for Tina or George Darden without payment on the balance owed. Kevin Fifer seconded the motion, which passed unanimously on a show of hands.

 

The bills for the month were then read. Kevin Fifer made the motion to pay the bills as normal, with the exception of the bill to Mid America Road Builders, which would be paid from the Capital Improvement Fund. John Zapp seconded the motion, which passed unanimously.

 

At 8:58 pm, John Zapp made the motion to enter executive session for 5 min. Kevin Fifer seconded the motion, which passed unanimously.

 

Kevin Fifer made the motion to adjourn the meeting at 9:21 pm, John Zapp seconded, and the motion passed unanimously.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

 

City of Belvue

City of Belvue Regular Council Meeting

 

October 11, 2021

 

Attendence: Mayor: James Horak, Council Members: Kevin Fifer, Eric Linnebur, Matthew Barr, Jenice Howard.

Not in Attendence: Council member: John Zapp, City Clerk: Joe Peterson

City Superintendent: Brad Caudill

City Clerk: Denise Howard

Meeting called to order: 7:03 pm

Pledge of Allegiance: All participated.

Previous meeting minutes approval:

Minutes from regular meeting September 13, 2021 and special meeting September 20, 2021 were read and reviewed by mayor and council members. Motion was made by council member Kevin Fifer to accept both sets of minutes as written. Council member Matthew Barr seconded the motion. Motion was passed by council members Kevin Fifer, Matthew Barr, Eric Linnebur and Jenice Howard. Mayor James Horak requested that moving forward the previous month’s minutes be prepared and emailed to himself and council members for review prior to council meeting.

 

Update from City Superintendent:

Brad Caudill requested input as to the appropriate time to close the city park for the season. After discussion, it was determined that the park would be closed the week of Sunday the 17^th of October. Mid-America Road Builders workers are completing the chip and seal to the designated streets. Some weather delays have occurred but the work should be completed by the middle of the week ending Saturday, October 16^th. Council member Jenice Howard asked question concerning the individual performing the water samples at this time. Mayor James Horak shared that Dennis Ashcraft, licensed professional, is at this time performing that duty for the city. In regard to installing the solar alarm at the post office location Brad suggested that a trencher would be required. This equipment would make the installation more efficient.

 

Update from City Clerk:

City Clerk Denise Howard reported on letters being sent in regard to delinquent water bills ($300.00 or more being owed) and certified letter responses. At this time the city is awaiting responses from both delinquent and certified letters. It was reported that the City of Belvue, KS had received from the State of Kansas Office of Recovery communication in regard to the ARPA funds. These funds will be distributed equally to NEU communities per the City of Belvue opting out of the Local Fiscal Recovery Fund allocated from the American Rescue Plan Act.

 

The City of Belvue received an email from Mary Omodt concerning the high rate of speed vehicles travel down Shortt Road (ignoring the posted 20 miles an hour sign at west side of park). She is concerned for the children and other residents crossing the road going to and from the park and walking etc. Council members discussed this continued action and all agreed it was a valid concern. Council member Jenice Howard suggested that another speed limit sign be located to the east of the park near the intersection of Shortt Rd and Kaycee Ave. Contact will be made with Sheriff Shane Jager again in regard to a show of force by an officer on a regular basis. All council members and mayor feel this would curtail some questionable activity within the community. An additional speed limit sign will be discussed further by the council at a later time.

 

Business:

Council member Kevin Fifer brought to the council’s attention an ongoing issue that he has with a tree on city property that has been growing into his fence for quite sometime. He has trimmed the tree back a number of times but the size of the tree is now making it difficult to do so again. He would like the city to remove the tree. It was discussed and determined that council members would look at the tree to determine a fair bid for removal of the tree. Council member Eric Linnebur made a motion for the tree to be removed at the city’s expense. The motion was seconded by council member Matthew Barr. Motion was approved by council members Matthew Barr, Eric Linnebur and Jenice Howard with council member Kevin Fifer abstaining from the vote.

This action lead to discussion by various council members regarding trees at the park that roots are pushing through the concrete on the basketball court. If this is allowed to continue the concrete court will begin to break up. The action of removing the trees and placing canopies for shading was discussed. Further discussion will follow in the spring of 2022.

Council member Jenice Howard brought to the council’s attention that the freezer and refrigerator at the park are not working. The freezer will not maintain a freezing temperature and the refrigerator does not cool properly. There was some discussion involving replacing these items in the future. Mayor James Horak recommended the city look into purchasing a good used freezer and refrigerator. This issue will be addressed again in the spring of 2022.

Mayor James Horak made an announcement the City Superintendent Brad Caudill had submitted his resignation to be effective November 30, 2021. All council members and clerk present thanked Brad for the time and attention that he has given to the superintendent position. Brad shared that he would be willing to train another individual. The mayor and council members will now actively proceed in acquiring a replacement.

 

Bill Approval:

Bills were read by Mayor James Horak. Council member Kevin Fifer made motion to pay the bills as read and council member Eric Linnebur seconded the motion. Council members Matthew Barr, Eric Linnebur, Kevin Fifer and Jenice Howard all voted to pay the bills as read.

 

Adjournment of Meeting: 7:47 pm

Motion was made by council member Eric Linnebur and seconded by council member Kevin Fifer to adjourn the meeting. Motion passed unanimously with council members Matthew Barr, Eric Linnebur, Kevin Fifer and Jenice Howard voting.

 

Respectfully submitted,

Denise G. Howard

City Clerk

City of Belvue, KS

 

 

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City of Belvue

Belvue KS Special Council Meeting

September 20^th, 2021

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, John Zapp, and Matt Barr were present. Council Member Eric Linnebur and City Superintendent Brad Caudill were absent. City Clerks Denise Howard and Joe Peterson were present.

 

The Meeting was called to order at 7:05 pm.

 

City Clerk Joe Peterson spoke about the letter from KDHE requiring the City to have a KDHE certified water and wastewater operator on file by September 30^th. City Superintendent Brad Caudill will need to take the test at the next opportunity. Dennis Ashcraft, from Mayetta, who has helped the City in the past, was willing to fill in for $200 per license/month plus his $40/hr pay and $0.57/mi. travel pay as per State of Kansas rate. He would visit onsite once per month. Several Council Members suggested contacting other local cities to see what the cost of having an operator on file was. Kevin Fifer made the motion that Mayor James Horak would find a certified operator before the deadline, Matt Barr seconded the motion, which passed unanimously.

 

Councilor Matt Barr, heading the Consecration Committee, updated the Council on progress toward the Consecration. The Committee has reviewed various forms and statements, and has reached out to Fr. Rutledge to request his attendance, but has not heard back to date. The Council spoke of getting Sacred and Immaculate Heart Pictures for the event, and decided that City funding will not be used in this event.

 

The Council then moved to the 150^th Anniversary Celebration Picnic in Belvue. Councilor Jenice Howard, in charge of the Planning Committee, laid out her vision of the most reasonable and efficient way of coordinating the event. She spoke of a banner, posters, streamers, and meat and cheese trays, as well as coordinating side dishes and desserts. Councilor John Zapp highly recommended having a pinata, and offered to donate Polish hot dogs from a sausage maker in Wisconsin for the event. A quick estimate of the number of people attending ensued. The time of the event was fixed on October 10^th, from 12:00 – 5:00 pm, with the food starting to be served around 2:00 pm. John Zapp made a motion to allow $1500 to the Planning Committee for the event, Matt Barr seconded, and the motion passed unanimously.

 

At 8:18, Kevin Fifer made the motion to enter executive session for one hour, or until business finished. John Zapp seconded, and the motion passed unanimously.

 

At 8:47, the meeting came to a close for lack of a quorum.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

 

City of Belvue

Belvue KS Regular Council Meeting

September 13^th, 2021

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, John Zapp, and Matt Barr were present. Council Member Eric Linnebur and City Superintendent Brad Caudill were absent. City Clerks Denise Howard and Joe Peterson were present.

 

The Meeting was called to order at 7:09 pm.

 

The Minutes for the August 9^th Regular Meeting were read. Jenice Howard made a motion to approve the August Minutes. The motion was seconded by Kevin Fifer, and passed unanimously.

 

City Clerk Joe Peterson gave a brief update on the sewer alarms, which have arrived. The chip and seal project was noted to still be missing a timeline, the Clerks will continue to communicate with Mid America Road Builders. City Clerk Joe Peterson mentioned trying to update the Duns & Bradstreet number, as well as the Sam.gov and CAGE numbers. The Council was informed of Adam Yell’s request for a building permit at 104 & 106 Jeannette. After discussions about the proposed floodplain, Matt Barr made the motion to approve the building permit, contingent on Mr Yell signing a paper for the City files that the City had informed him about the proposed flood plain changes and the repercussions of that. John Zapp seconded the motion, which passed unanimously.

 

The meeting of State Trooper Moses and Officer Ynacio Bautista with Mayor James Horak and City Clerk Joe Peterson was summarized, pointing out that most of the drug and crime problems were brought into the area by people passing through. A few suggestions were made of how the City could help prevent property crimes related to this, but it was agreed to talk about this at more length later on.

 

The Council then moved on to the City of Belvue Utility Policy. After discussion, it was agreed that it had been proof read and that the clarifications recommended by an attorney, Mr. Jake Pugh, had been put in place, making it ready to be voted on. John Zapp made a motion to accept the Utility Policy as it stood, Kevin Fifer seconded the motion, which passed unanimously on a show of hands.

 

The Council was updated by the Consecration Committee, which would tentatively like the Consecration to occur October 7^th at 5pm. The consensus was that the prayers, a statement, a picture, and coordination with a priest were needed, but would be worked on.

 

The Belvue 150^th Anniversary Celebration was discussed, and the date tentatively set for October 10^th, from 12:00 pm to 5:00 pm at the City Park. The idea was to supply some food and drink, and ask citizens to bring drinks and sides. Jenice and Denise Howard will refine the idea, and spearhead the effort.

 

The Council then entered executive session from 9:04 pm to 9:25 pm. Motion was made by John Zapp, seconded by Kevin Fifer, and passed unanimously. At 9:25, Jenice Howard made the motion to continue in executive session until 9:40, or until business was finished. Kevin Fifer seconded, motion passed unanimously.

 

The bills for the month were then read, and Matt Barr made a motion to pay the bills. Kevin Fifer seconded the motion, and it passed unanimously.

 

At 9:49 pm, Matt Barr made the motion to end the regular meeting. John Zapp seconded, the vote was unanimous.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

City of Belvue

Belvue KS Regular Council Meeting & Budget Hearing

August 16^th, 2021

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Eric Linnebur, and John Zapp, and Matt Barr were present. City Superintendent Brad Caudill, and City Clerks Denise Howard and Joe Peterson were present.

 

The Meeting was called to order at 7:10 pm.

 

The Minutes for the July 12^th Regular Meeting were read. A brief, but spirited discussion ensued on whether or not names should be redacted in the City Minutes of the Meeting. Jenice Howard made a motion to amend the July Minutes to include a copy in the City files that contained names and actions of citizens attending the Meeting, and to redact those names in the copy that is published on the City website. She also added as part of the motion as a policy for the Minutes that names and sentiments expressed at the Meetings will be put in the Minutes on the City file, but redacted when put published on the City website. The motion was seconded by Kevin Fifer, and passed unanimously.

 

City Superintendent Brad Caudill gave an update on the flagpole installation at the Park, which is complete. He mentioned the August 24^th inspection on the Rural Water shutoff, which will be rebuilt before the inspection. He mentioned that the City now has an account with Smith & Loveless, and can order parts for the water and sewer infrastructure. He floated the idea of having a 150 yr Anniversary celebration at the Park in October, Jenice & Denise Howard, as having expertise in the area, are going to review what is needed for that.

 

The City Clerk gave a brief update on the situation at 409 Broadway, detailing the excellent progress the owner has made on cleanup. The general time frame of the chip and seal project was discussed, and the consensus was to put calcium on the streets that had new gravel. The Clerk was asked to compose a flyer to be handed out, asking for names and contact information for people in town who would be interested in having their driveways chip and sealed when the roads are done in town.

 

The Council then moved on to the City Budget for FY 2022. After some questions and answers, Eric Linnebur made the motion to pass the Budget as it stood. Kevin Fifer seconded the motion, which passed unanimously on a show of hands.

 

The Council discussed creating a Consecration Committee to pursue information on what it would take to get the town consecrated to the Immaculate Heart of Mary. Matt Barr and John Zapp will spearhead the effort.

 

John Zapp mentioned the opportunity of meeting with a counter narcotics officer to discuss what the City and Council could do to help make Belvue as drug free as possible. The Council expressed great interest, and the Mayor, James Horak, the City Clerk, Joe Peterson, and City Councilor John Zapp made plans to meet with the officer at lunch.

 

The bills for the month were then read, and John Zapp made a motion to pay the bills. Matt Barr seconded the motion, and it passed unanimously.

 

At 8:56 pm, Matt Barr made the motion to end the regular meeting. John Zapp seconded, the vote was unanimous.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

NOTICE

 

Dear Belvue Citizens,

 

The City of Belvue will be having the remaining streets in town chip & sealed this Fall. If you are interested in having a driveway, or an area at least 10’ wide, chip & sealed at the same time, please provide your name, the address you would like the work done at, and a phone number that you can be reached at to the City office, either by mail at PO Box 27, email at cityofbelvue@gmail.com, by phone at 456-1597, or even by dropping a note off in the Water Payments box outside of the Fire Barn.

 

We will provide the information to the company who is doing the chip & seal, and they will be able to quote the work for you when they come to town for the Street project. The price may be lower as they will have their equipment in town already. We would like to have this information by the 15^th of September if possible, as the City is not sure of the exact date the company will be in town.

 

Sincerely,

The Belvue City Council

 

 

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City of Belvue

Belvue KS Regular Council Meeting

July 12^th, 2021

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Eric Linnebur, and John Zapp, and Matt Barr were present. City Superintendent Brad Caudill, and City Clerks Denise Howard and Joe Peterson were present.

 

The Meeting was called to order at 7:15 pm.

 

The Minutes for the June 14th^th meeting were read, and accepted, the motion made by John Zapp, Jenice Howard seconding, and the motion passed unanimously.

 

City Superintendent Brad Caudill gave an update on the status of the manhole riser installation, which has finished on 5^th Street. Gravel has been laid on Noble Ave. The preparations for the flagpole install at the City Park are almost complete, and the netting for the ball diamond backstop could be installed at the same time.

 

A few citizens came to express their frustration and concern with the neighbors at 409 Broadway. The chief areas of concern were the mounds of wood, pallets, and other stuff in the yard and outside the fence, the RV that was being used as living quarters without proper sanitary measures, the dogs in the back yard, and the unsightliness of the property. It was brought to the Council’s attention that the property was a health and fire hazard. The City’s water meter is inside of the fence, which the City is unable to access. After discussion, the Clerk was asked to write a stern letter, detailing the current issues and asking for a cleanup in a timely manner.

 

The Council then moved on to the Utility Policy. After a cursory glance at the highlights, Kevin Fifer made a motion that the Policy be sent to Pugh & Pugh for review from a legal standpoint, then be brought back to be voted on at the August meeting, contingent on any changes that would be necessary. Matt Barr seconded, the vote was unanimous.

 

The Region I Hazard Mitigation Plan, which the City has participated in for the last 10 years, and which allows the City to access FEMA grants for disaster planning and cleanup, was expiring. The Council adopted resolution 07-2021, which renewed participation in the Hazard Mitigation Plan. Eric Linnebur made the motion to accept, Matt Barr seconded, and it passed unanimously.

 

Loretta Lopez came to the meeting to ask if the town could be consecrated to the Immaculate Heart of Mary. After discussion, it was decided to try to coordinate with a local business, in view of consecrating the town at the same time that the business renews their consecration, and to have a town party at the Park, if possible, in conjunction with them.

 

The Ag Partners Co-op filed paperwork for two building permits to tear down the houses at 307 Broadway and 302 Noble, in view of later expansion. Kevin Fifer made the motion to grant the permits, Matt Barr seconded. The vote was unanimous.

 

The City Superintendent then told the Council about the sewer situation at the Onyx Office. There was an oversight when the plumbing was run, resulting in a buildup of toilet paper at the junction. Onyx maintenance is now aware off it, and is correcting the problem.

 

At 9:06 pm, Matt Barr made the motion to end the regular meeting. John Zapp seconded, the vote was unanimous.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS

 

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City of Belvue

Belvue KS Regular Council Meeting

June 14^th, 2021

 

Attendance: Mayor James Horak, Council Members Kevin Fifer, Jenice Howard, Eric Linnebur, and John Zapp were present, Council Member Matt Barr was absent. City Superintendent Brad Caudill, and City Clerks Denise Howard and Joe Peterson were present.

 

The Meeting was called to order at 7:03 pm.

 

The Minutes for the May 10^th meeting were read, and accepted, the motion made by Jenice Howard, John Zapp seconding, and the motion passed unanimously.

 

Jim Jackson of Suez gave a short presentation on the water tower inspection, answered questions, and explained bids and options for continuing upkeep.

 

The City Superintendent Brad Caudill gave an update on the on the park water heater, which is installed and working, the sewer lagoon situation, which is still well below capacity, and which should be having the sludge depth checked shortly. He also mentioned that a letter had been sent to the KDHE to change the City’s sewer treatment to a non-discharging designation.

 

City Clerk Joe Peterson presented a bid from TG Rankin for a solar powered sewer backup alarm for $434 per unit, with freight not included. After discussion, Eric Linnebur made the motion to procure 3 units to be placed strategically to prevent potential blockage from flooding anyone’s house. Kevin Fifer seconded, the motion passed unanimously.

 

The Council discussed graveling certain roads and putting down a calcium layer to prevent dust. It was decided that the manhole risers should be installed before the gravel, and that the Council could wait until the June 28^th budget meeting to make a motion if the cost of the work would make it necessary.

 

The bills were read for May. Eric Linnebur made the motion to pay the bills, Kevin Fifer seconded, and the motion passed unanimously.

 

At 8:35 pm, Kevin Fifer made a motion to enter an executive session. Eric Linnebur seconded, the Mayor and Council members entered executive session until 9:00 pm. At 9:00 pm, Kevin Fifer made a motion to enter a second executive session for 20 minutes, or until discussion finished. Eric Linnebur seconded, and the Mayor and Councilors reentered executive session. Executive session finished at 9:15 pm.

 

Eric Linnebur mentioned that the City’s insurance had denied his claim for sewage backing up into his basement. The Clerk was asked to express to the insurance company the dissatisfaction of the Council with their non-coverage. Kevin Fifer made a motion to pay Eric $1,500 to cover the cost of clean up and loss of personal goods. Jenice Howard seconded, the motion passed unanimously.

 

Concerned citizen Norman Stutzman asked questions about the City of Belvue receiving money from the County through the American Rescue Plan. The Mayor and Clerk denied that the City was receiving money, pointing out that certain steps and guarantees were required to take the money, and that the City was not interested in pursuing it.

 

At 9:33 pm, Kevin Fifer made the motion to end the meeting. John Zapp seconded, the vote was unanimous.

 

Respectfully submitted,

 

Joe Peterson

City Clerk, Belvue KS  

 

 

 

 

City of Belvue

Consumer Confidence Report – 2021

Covering Calendar Year – 2020

 

 

Testing Results for: City of Belvue

 

Disinfection Byproducts	Monitoring Period	Highest RAA	Range (low/high)	Unit	MCL	MCLG	Typical Source
TOTAL HALOACETIC ACIDS (HAA5)	2019	2	2.3	ppb	60	0	By-product of drinking water disinfection
TOTAL TRIHALOMETHANES (TTHMs)	2019	5	5.3	ppb	80	0	By-product of drinking water chlorination

 

Lead and Copper	Monitoring Period	90th Percentile	Range (low/high)	Unit	AL	Sites Over AL	Typical Source
COPPER, FREE	2018 - 2020	0.0625	0.0083 - 0.067	ppm	1.3	0	Corrosion of household plumbing

If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. Your water system is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.

Chlorine/Chloramines Maximum Disinfection Level	MPA	MPA Units	RAA	RAA Units
10/01/2020 - 10/31/2020	1.3	MG/L	0.9	MG/L

 

During the 2020 calendar year, we had no violation(s) of drinking water regulations.

There are no additional required health effects notices.

There are no additional required health effects violation notices.

Some or all of our drinking water is supplied from another water system. The table below lists all of the drinking water contaminants, which were detected during the 2020 calendar year from the water systems that we purchase drinking water from.

 

Regulated Contaminants	Collection Date	Water System	Highest Value	Range (low/high)	Unit	MCL	MCLG	Typical Source
BARIUM	1/6/2020	Pottawatomie County RWD 4	0.19	0.19	ppm	2	2	Discharge from metal refineries
CHROMIUM	1/6/2020	Pottawatomie County RWD 4	2.9	2.9	ppb	100	100	Discharge from steel and pulp mills
FLUORIDE	1/6/2020	Pottawatomie County RWD 4	0.21	0.21	ppm	4	4	Natural deposits; Water additive which promotes strong teeth.
NITRATE	1/6/2020	Pottawatomie County RWD 4	1.3	1.3	ppm	10	10	Runoff from fertilizer use
SELENIUM	1/6/2020	Pottawatomie County RWD 4	3.5	3.5	ppb	50	50	Erosion of natural deposits

 

Secondary Contaminants	Collection Date	Water System	Highest Value	Range (low/high)	Unit	SMCL
ALKALINITY, TOTAL	1/6/2020	Pottawatomie County RWD 4	410	410	MG/L	300
CALCIUM	1/6/2020	Pottawatomie County RWD 4	120	120	MG/L	200
CHLORIDE	1/6/2020	Pottawatomie County RWD 4	8.6	8.6	MG/L	250
CONDUCTIVITY @ 25 C UMHOS/CM	1/6/2020	Pottawatomie County RWD 4	800	800	UMHO/CM	1500
CORROSIVITY	1/6/2020	Pottawatomie County RWD 4	0.31	0.31	LANG	0
HARDNESS, TOTAL (AS CACO3)	1/6/2020	Pottawatomie County RWD 4	410	410	MG/L	400
IRON	1/6/2020	Pottawatomie County RWD 4	0.29	0.29	MG/L	0.3
MAGNESIUM	1/6/2020	Pottawatomie County RWD 4	28	28	MG/L	150
MANGANESE	1/6/2020	Pottawatomie County RWD 4	0.029	0.029	MG/L	0.05
NICKEL	1/6/2020	Pottawatomie County RWD 4	0.001	0.001	MG/L	0.1
PH	1/6/2020	Pottawatomie County RWD 4	7.2	7.2	PH	8.5
PHOSPHORUS, TOTAL	1/6/2020	Pottawatomie County RWD 4	0.13	0.13	MG/L	5
POTASSIUM	1/6/2020	Pottawatomie County RWD 4	1.7	1.7	MG/L	100
SILICA	1/6/2020	Pottawatomie County RWD 4	20	20	MG/L	50
SODIUM	1/6/2020	Pottawatomie County RWD 4	21	21	MG/L	100
SULFATE	1/6/2020	Pottawatomie County RWD 4	48	48	MG/L	250
TDS	1/6/2020	Pottawatomie County RWD 4	500	500	MG/L	500
ZINC	1/6/2020	Pottawatomie County RWD 4	0.023	0.023	MG/L	5

Please Note: Because of sampling schedules, results may be older than 1 year.

During the 2020 calendar year, the water systems that we purchase water from had the below noted violation(s) of drinking water regulations.

Water System	Type	Category	Analyte	Compliance Period
Pottawatomie County RWD 4	MONITORING, ROUTINE (DBP), MAJOR	MON	CDS_DBP_TOTALS	01/01/2020 - 12/31/2020